Facilities Coordinator

All Jobs

JOB SUMMARY

The Facilities Coordinator maintains and oversees the Agency’s grounds, buildings, and equipment to ensure the workspace is safe and functional.  .

ESSENTIAL JOB FUNCTIONS (RESPONSIBILITIES):

  • Identifies Agency’s facilities needs and performs repairs and mainenance for all Rainbows locations.
  • Coordinates repair projects with vendors when needed and supervises satisfactory delivery of service.
  • Responds in a timely manner to issues that need immediate attention.
  • Negotiates and implements contracts with service providers, coordinating renovations and updates.
  • Keeps up to date on building codes and safety regulations and ensures compliance.
  • Oversees maintenance of Agency grounds, including preparation for changing weather conditions.
  • Oversees cleaning of facilities through a vendor arrangement, ensuring optimal cleanliness.
  • Monitors safety issues and recommends changes when identified.
  • Schedules routine inspections as required.
  • Reports on maintenance, repairs, safety, and other occurrences to leaders.
  • Collaborates with Executive Leadership on budgeting for facilities needs.
  • Builds and maintains productive working relationships with Agency Leadership, staff, vendors, and independent contractors.

QUALIFICATIONS:

  • High school diploma or GED required.
  • Technical school education in a related area or equivalent experience preferred.
  • Prior experience required with heating, air conditioning and water systems, washers, dryers, refrigeration and other basic physical plant and equipment items.
  • Knowledge of building codes and safety regulations and an understanding of the principles of preventative maintenance required.

SKILLS:

  • Strong technical maintenance skills.
  • Ability to build relationships at all levels, both within the Agency and with external individuals.
  • Ability to prioritize tasks, organize work flow and communicate well with others.
  • Ability to comply with agency policies and procedures.
  • Ability to perform the essential duties and associated work tasks within the physical demand requirements outlined below.

FLSA CLASSIFICATION: Exempt

WORK PACE: Self-paced, requiring the ability to think and act quickly and efficiently in a fast-paced, demanding work environment.

WORK ENVIRONMENT: Both indoors and outdoors, with some tasks requiring work in inclement weather.

PHYSICAL DEMANDS:

May require frequent extended work days.  Requires some travel between RUI sites, other community agencies and throughout the state.

Sitting:          Up to 1 hour per 8-hour shift. Alternates frequently to walking and standing.

Standing:      2-3 hours in an 8-hour work shift. Alternates frequently to walking and occasionally sitting.

Walking:       5-6 hours in an 8-hour shift. Alternates frequently to standing and occasionally to sitting.

Driving:         Daily between agency sites and throughout the community to perform duties and pick up supplies.

_________________________________________________________________________________________________

FREQUENCY:  Never = 0%    Rarely = 1 – 10%     Occasionally = 11 – 33%     Frequently = 34 – 66%     Continuously = 67 + %

_________________________________________________________________________________________________

 

LIFTING:

WEIGHT                          FREQUENCY                           OBJECTS

1 – 10 lbs.                       Continuously                              Tools, equipment, supplies.

11 – 20 lbs.                     Continuously                              Tools, equipment, supplies.

21- 50 lbs.                      Frequently                                  Tools, equipment, supplies.

 

CARRYING:

WEIGHT                        FREQUENCY                            OBJECTS

1 – 10 lbs.                       Continuously                               Tools, equipment, supplies.

11 – 20 lbs.                     Continuously                               Tools, equipment, supplies.

21-50 lbs.                       Frequently                                   Equipment and supplies.

51-100 lbs.                     Rarely                                          Equipment and supplies.

Bending:                        Frequently

Pushing:                         Occasionally

Squatting:                      Occasionally

Kneeling:                        Occasionally

Climbing:                        Rarely – stairs (Frequently for multi-level facilities)

Grasping:                        Frequently

Reaching:                       Frequently

Fine Manipulation:          Frequently

Driving:                           Occasionally

Apply here: RainbowsUnited.org